Meeting room and desk booking software that keeps it simple

Let people find and book desks, meeting rooms and shared spaces without waiting for your team.

Manage live availability, pricing and booking rules in Nexudus, and connect every reservation to payments, check-in and access.

Book a demo

+ 3000

Locations
+ 90

Countries
$ 1

funding = proudly bootstrapped

Make desks and meeting rooms easy to book

Give members and customers a simple way to find an available space and reserve it.

Bookings stay connected to live availability, so people can see what’s free and your team doesn’t have to manage separate calendars or confirm every reservation manually.

Let people book

Hot desks and dedicated desks
Meeting rooms
Shared workspaces
Resources across multiple locations
Through your branded Members Portal and app
Directly from your website

And when payment is required, customers can book and pay upfront through your Members Portal or through embedded e-commerce widgets on your website.

woman looking at her phone with messages suggesting bookings for her

Smart booking controls and custom rules

Set up automated booking policies, dynamic pricing, and access rules to improve efficiency and maximize revenue.

Custom booking rules: Configure cancellation policies and fees, no-return setups, and time constraints.
Granular access rules: Set custom booking permissions for teams and individuals, ensuring fair and efficient resource use.
Dynamic pricing: Adjust rates automatically based on demand, peak hours, or member type.
Resource booking automation: Bundle services like catering and equipment rentals within reservations.

Smart policies keep your space running smoothly.

Operators love us

“We started using Nexudus when we had a single coworking space and now run 12 spaces across the South using the same platform.”
– G2 review, March 2026

See our reviews

Connect bookings to what happens next

A desk or meeting-room reservation shouldn’t create another job for your team.

Connect bookings with payments, arrival and access so the journey can continue from reservation through to using the space.

People can book and pay through your Members Portal or website, while Nexudus keeps the reservation connected with the operational information your team needs.

Connect bookings with

Upfront payments
Credits, passes and membership allowances
Invoices and billing
Check-ins
Access control
Customer and membership records
Booking and utilisation reporting

Everything you need to streamline reservations

Automated invoicing & payments

Custom cancellation policies
No-return rules setup
Flexible booking windows
Time-based constraints

Pricing & payments

Dynamic pricing adjustments
Late cancellation fees
Online payments automation
Resource-specific rates

Desk & resource management

Hot desk & fixed desk assignments
Floorplan bookable resources
Real-time desk availability
ESG sensoring integrations

Access & security

Custom resource access rules
Check-in & attendance monitoring
QR code & keyless entry
Booking approvals & restrictions

Team collaboration & scheduling

Team bookings & shared resources
Shareable booking links
Automated booking reminders
Multi-user booking permissions

Reporting & space optimization

Booking trends & space utilization reports
Predictive demand forecasting
Attendance & check-in analytics

Meeting room and desk booking FAQs

Yes. Members can see availability and make bookings through your Members Portal and app, without needing your team to handle every reservation.

Yes. Customers can book and pay upfront through your Members Portal or a checkout widget on your website, keeping the booking and payment connected in Nexudus.

Yes. You can set pricing, availability, booking limits and access rules according to membership, customer type or resource.

Yes. Nexudus lets you manage desks, rooms and other bookable resources together while setting different rules for each.

Yes. You can manage bookable resources across multiple locations from the same Nexudus platform.

Yes. Nexudus integrates with access-control systems so access can form part of the booking and arrival journey.

Nexudus Dynamic Pricing can be used to vary pricing according to demand and the rules you set.

Integrations

Flexibility comes standard

Over 60 native integrations. No lock-ins. Just tools that work for you.

See all integrations

Technology that scales with your space

Smart features, open architecture, and constant innovation—everything your space needs, in one place

Connected by design

The most flexible coworking platform on the market.

Always a Step Ahead

12 years supporting the coworking industry with data-driven solutions.

Automation at the core

From member onboarding to invoicing, automate every part of your operations.

We love our customers

Tried. Tested. Trusted

Real stories from operators growing with Nexudus

Square Works

“A key part of why I took on this project was to work with Nexudus again and implement it into a new space. It’s a great platform that lets me manage our community effectively while giving me reporting and analytics tools that are powerful enough to make great decisions for our spaces. I would highly recommend Nexudus.”

Kevin Vowles, Head of Community

Level39

“With Nexudus, we were able to move quicker, experiment faster and streamline the majority of our operations into one tool. Nexudus offers many sections, features and expandability options tailored for coworking, real estate and office building management.”

Qaunain Meghjee, Head of Technology

Khospace

“Bookings, Invoicing, Billing, Accounting, Emailing, Physical Mail Delivery, Automation, you name it - Nexudus does it. It’s the perfect balance of being simple to use, and very customisable.”

Bo Pericic, CEO

Impact Hub Madrid

“For us, Nexudus is a fundamental tool. We could do without several others, but it would be difficult to do without this one. It's a versatile tool that allows us to adapt to changes in our day-to-day operations. For example, we have been able to easily incorporate new services. It has also facilitated the scalability of the business.”

Patricia Lourido, Data Manager

HRKNSScowork

“The Nexudus team has made our small team feel supported by a larger entity even though we are an independent operation. Nexudus is an invaluable partner in the growth of HRKNSScowork.”

Jamie Simchik, CEO

Fusebox

“I just didn’t imagine that a platform like Nexudus that deals with such big clients would be able to spend so much time helping a small operator like us. The amount of support we’ve received really has been phenomenal.”

Chris Chowen, Emerging Technologies Coordinator

Cahoots

“We want our members to be able to experience that high-end premium effect and Nexudus really helps us achieve that with the white-labelled app and its integrations; whether its beacon check-ins, notifications or calendar reminders.”

Alison Todak, Managing Director