Coworking Access Control: Moving Beyond Key Fobs

Why access control matters

If a member can use their phone to make a booking, walk straight in, unlock doors, use a printer, or order coffee, is it a win?

You bet it is. It’s an especially big win if they can do these things from one app.

Let’s look at smart building access, and why coworking spaces benefit from moving away from key fobs and entry cards.

It’s important to stress that this type of integrated booking-to-arrival journey doesn’t just improve the user experience. It also makes life easier for operators.

• Fewer manual tasks — no need to issue or revoke fobs

• Clearer reporting — link access events to bookings, memberships, and revenue

• Better security — only the right people, at the right times, can get in

Smart access control is about making your whole coworking operation smoother, more secure, and more connected.

From key fob access to smart building access control

We get it, fobs and cards are familiar. Shall we go through the headaches?

👻 The vanishing fob

When members leave, getting fobs back is a chore. Each lost one is a security risk and a cost to replace.

🤷 “Dumb” entry

A key fob doesn’t know if a member has a valid booking for Meeting Room 3 or if their membership expired yesterday. It just opens the door.

🕵️ Easy to clone

Worried about security? Basic RFID fobs can be copied in seconds, creating a huge hole in your building’s safety.

🤕 A pain to scale

Opening a new location or onboarding a hundred new members means more plastic, more admin, and more hassle.

Why smart access control is king

Mobile keys, automations, data trails for audits, and…

Put access on autopilot

Permissions are automatically granted when a member books a room and revoked when their pass expires. No one needs to (manually) get involved.

Ramp up security

Mobile keys can’t be cloned like fobs. Plus, you’ll get a crystal-clear audit trail of who went where, and when.

Create a dream member experience

Let members unlock doors, book desks, and pay invoices all from the same app. It’s the experience people now expect.

Grow, the good way

Add new doors, sites, or a flood of new members without ever having to order, program, or ship another piece of plastic. 

Let’s just think about the last point a little more. Forgetting fobs means can scale access control across multiple sites without printing, shipping or storing boxes of plastic. That feels good.

Regional support for smart building access

When you choose a Nexudus smart access integration, you’re teaming up with the best technologists in your region. That means you benefit from building access control solutions designed with your local market in mind, including nuanced advice, compliance with regional regulations, and dedicated support.

The result? A system that not only works technically but also fits the way you and your members actually use your space.

Head to our integrations page and see who operates in your area.