Five ways to make the most of your coworking space using Nexudus Spaces
Since we started Nexudus Spaces, we've been lucky to work with hundreds of coworking spaces all over the world. Daily contact with different spaces has not only helped us improve the platform, we've also been able to spot common management patterns and needs. Generally, as a space grows, it is faced with more and more daily tasks, which can become a headache if the correct tools haven't been considered or implemented. Below are some of the daily processes that can be automated in spaces:
- Invoicing and online payment: As a space welcomes more coworkers, generating invoices can be a nightmare. Automating invoice cycles and offering space members the opportunity to pay their invoices online, means that everyone saves time and helps you have more control over payments. Here you can take a look at the payment providers we've integrated.
- Booking and Events: Allowing your space members book resources and rooms online makes day-to-day space management a lot simpler. What's more, many spaces have several meeting rooms, rates depending on user price plans and free usage for members. Many spaces also allow external guests to make bookings. With Spaces, they can also pay for their bookings online. Nexudus Spaces accounts also have a booking app for iPads. If you hold events in your coworking space, you'll also want to automate registration, ticket sales and delivery. With Spaces, users' contact details will be saved to your Spaces account so you can get in touch with them in the future.
- Check-In: Many coworking spaces like to keep track of when members check-in and check-out so they can monitor their price plans or have an overview of the space's usage. When is the space busiest? Which members use the space the most? There is no magic formula for checking-in members, it's a matter of finding the best option for each space. The manual check-in is the most basic, but a manager needs to do it. On the next level of automation is checking in with an RFID card. They're fairly affordable, but the user would have to remember to use it. A more advanced step would be checking-in in via Wi-Fi, one of the widest methods used, or by means of access control at the entry. Both processes are automatic. In the first case, the user is automatically checked in via Spaces when he/she connects to the space's Wi-Fi network.
- Detailed reports: All of these tools help save time when carrying out the space's routine processes. Detailed reports also allow you to optimise how the space is used, controlling income sources and creating new lines of business. Spaces has more than 80 reports grouped into different categories (Check-ins, Bookings, Events, Extra Services, Time Passes, Members, Products, Finance, Invoicing, Revenue), giving you a detailed view of what's happening in your coworking space.
- Everything else :) As well as speeding up these processes, Spaces has tools that make it easier to communicate with space members (Community board, Email monitoring, Reminders, etc.) producing content (Blog, Newsletter, Wall) and so much more! ;)
That being said, we still haven't got a feature to deal with one of the biggest problems in any coworking space... the washing up!! ;) (but it is part of our road map!)
Main image source: Dustin Lee
Related stories
Exploring Coworking Software in 2025: 10 Key Nexudus Features
From automating daily processes to supporting your team in building a thriving community and boosting revenue for your business – coworking technology couldn’t be more impactful for flexible workspace operations. But with so many tools available, selecting the right tech stack for your coworking business can be overwhelming.
Unlock Your Team’s Potential with the New Nexudus Academy
As the coworking industry continues to grow and evolve, so does the Nexudus platform. We always strive to develop new features and enhance existing ones to make your job easier. When new features are introduced, there is a need to learn how to best leverage them for your space.
From Startup to AI-Powered Coworking Software Company: The Nexudus Journey
When we first launched Nexudus, we were a small, tightly-knit team wearing multiple hats—from sales to implementation and customer support. In those early days, if a customer had a question, there was a good chance that the person answering it was also the one who had built that particular feature.
Data-Driven Decisions: Using Industry Data to Shape Your Coworking Strategy
Coworking is becoming an increasingly competitive industry, making it more crucial than ever to make the right decisions. The key to success lies in having access to accurate and relevant information, which enables informed decision-making.
New Feature! - Marketing Insights for Nexudus (beta)
At the core of every thriving coworking space is its community. This has been true since the early days of the coworking movement, and it still holds today.
NexEvents APP Update [Coming Soon]: New Year, New Design!
Since the coworking movement started, events have been at the core of many spaces. Events in coworking spaces are as diverse as their communities.
What’s New with Nexudus: Enhanced Team Management Tool for Seamless Workspace Operations
At Nexudus, we're always looking for ways to make managing flexible and coworking spaces easier. As we get closer to the end of the year, join us as we delve into our latest update, which focuses on team management—a crucial aspect for operators and members alike. Read the full article here...
5 Common Mistakes When Implementing Cloud Printing in Your Coworking Space (and How to Avoid Them)
Discover how to avoid common cloud printing mistakes in coworking spaces. Learn how Nexudus integrations with PaperCut and Ezeep can optimise printing efficiency and cost control.
Visitors Are Knock-Knock-Knockin' at Your Coworking Door
At Nexudus, we process close to 100,000 visitor interactions monthly. Managing these interactions isn’t easy, but some key strategies can help streamline the process for visitors and customers. Here are five key points we’ve identified and how technology can help make the experience smooth for everyone involved.
Customization and Learning: 2 Powerful Strategies to Boost Tenant Satisfaction in Your Coworking and Flex Space
Two key strategies that have proven particularly effective in enhancing tenant satisfaction are customisation and learning. By delivering customised services to your members and helping them learn and thrive within your space’s community, you can create a coworking space where tenants feel valued and invested. In this article, we’ll explore how these strategies can be implemented and how you can make the most of your Nexudus account to help you achieve this.
Community
